Skip navigation links
Home
Customer Service
FAQ
Contact Us
 
Summit Insurance Services
Login/Register
 
First time users must register in order to save their Quotes & Applications: Register here
 
E-mail
Password
   
Select a Category
Outfitters and Guides
Fitness
Sports
Camps
Events
Dance
Martial Arts
Activity and Social Clubs
Entertainer

Welcome to Ascension Benefits &
Insurance Solutions
 
 
E-mail this page  | Print this page
Phone 1-800-955-1991, x5611
Fax 1-913-327-0201
Claims 1-800-237-2917
 
 
Ask us a Question/E-mail
  Frequently Asked Questions
 

Common to all programs:

 
 

Specific to individual programs:

 

Activity and Social Clubs:

 
 

Concessionaires, Exhibitors & Vendors:

 
 

Dance Instructor:

 
 

Dance Schools:

 
     

    Entertainers & Performers:

     
     

    Exercise/Personal Training Studio:

     
     

    Fitness Instructor:

     
     

    Gymnastics Schools:

     
     

    Health Club-Limited Service:

     
     

    Martial Arts:

     
     

    Short Term Special Events:

     
     

    Sport Instructor:

     
     

    Teams & Leagues:

     
     

    Tournaments & Events:

     
     

    Youth Day Camps:

     
     

    Youth Sports Camps & Clinics:

     
       
     
    Can I apply for coverage over the phone?
    Unfortunately, we are not able to accept your enrollment information over the phone at this time.  You can apply for coverage online or by completing an enrollment form and submitting it via e-mail, fax or mail.
     

    Top of Page

       
     
    I need to receive a quote from your company, how do I do this?
    This program does not offer quotes, as the rates are provided for you within this brochure. Simply complete the premium calculation on page 6 to determine your annual premium and then remit your completed enrollment form with payment to begin coverage. Please note, we cannot bind coverage until the day after we receive both your completed enrollment form and the appropriate payment.
    Top of Page
       
     
    What is a general aggregate?
    This is the maximum amount to be paid out in any policy period for all losses.
     
    Top of Page
       
     
    How soon does coverage start? When will we receive proof of coverage?
    Coverage can be bound the date after we receive a completed enrollment form and the appropriate premium. Please allow adequate time for us to process your enrollment form and issue certificates.
     

    Top of Page

       
     
    What are certificate requests? How do I complete this section on the enrollment form?
    A certificate is a document providing you evidence of insurance. You will automatically receive a certificate providing proof of coverage once coverage is bound. You only need to complete the certificate request section if you have been asked to provide another certificate, to an entity such as the facility where you work.
     

    Top of Page

       
     
    How do I add another entity or organization as an additional insured to my policy?
    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.

    Top of Page

       
     
    Will I receive a policy after I submit the enrollment form?
    No. You will receive a certificate of insurance as proof of coverage. Coverage is offered exclusively through Sports, Leisure and Entertainment Risk Purchasing Group (PG). The PG receives a master policy from the insurance company. Submission of this enrollment form confirms your desire to receive coverage through the PG. Each member receives their own certificate of insurance as their evidence of coverage. The limits of insurance apply individually to each member"there are no shared limits of liability with any other members. A copy of the RPG master policy can be requested in writing to.

    Top of Page

       
     
    Our club has not held its registration and we are not sure how many members/participants we will have, how should I report my member/participant count?
    You will report the maximum number of members/participants according to your projected rosters. You may add additional members/participants at any time by using the Activity & Social Club supplemental form.
     

    Top of Page

       
     
    Our club is hosting an event involving outside members and/or attendees. Is coverage provided for this?
    Coverage would not extend to this type of event or activity. Please contact us for additional information on coverage options available.
     

    Top of Page

     
    Does this coverage follow the members/participants wherever they go to practice or participate?
    Coverage will follow the reported members/participants as long as they are participating in covered, sponsored and/or supervised operations/activities of the insured including events or tournaments hosted by other organizations.  Coverage does not apply to the transportation of members/participants.
     

    Top of Page

       
     
    When should we make our coverage effective?
    The effective date is the date you need your insurance to start. If you are renewing annual coverage, use the expiration date of your coverage. Coverage will be in effect for the time period selected.
     

    Top of Page

     
    If we need to request another certificate of insurance for a specific event that we are attending, how do we do this?
    A written request from the insured contact is required. There is a certificate request form that will be sent with your original coverage documents that can either be faxed or e-mailed. Please allow adequate time for processing.
     

    Top of Page

     
    I have been asked by the event that I am exhibiting at to add them as an additional insured to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are the landlord or sponsor. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may request an additional insured in the appropriate section of the enrollment form. Please remember to provide the complete name, address and relationship to you. Additional insured requests must be made in writing.

    Top of Page

     
     
    What is the co-insurance penalty referenced with Equipment and contents (Inland Marine) coverage?
    The Equipment & Contents (Inland Marine) policy contains a 100% coinsurance clause. With a 100% coinsurance clause, you are agreeing to accept a penalty if a covered loss occurs and all of your equipment and contents are not insured to their replacement cost value. For this reason, it is vital that the values of your equipment and contents be accurately reported and updated annually to reflect inflation and other increases in cost. If they are undervalued, a coinsurance penalty may be applied at the time of a loss. The penalty equals the difference between the amount of the loss and the amount actually paid by the carrier.

    The simple formula used to arrive at the amount to be paid by the carrier is as follows:

    "Did" / "Should" x Loss Amount " Deductible = Amount Paid. "Did" = the amount of coverage you did purchase "Should" = The replacement value of your equipment & contents that you should have insured.

    Top of Page

     
     
    What does the term "replacement cost" value mean with regards to equipment & contents (Inland Marine) coverage?
    Replacement cost means that the value of covered property will be based on the replacement coast at the time of loss without any deduction for depreciation. It is limited to the cost of repair or replacement with similar property and used for the same purpose.

    Top of Page

     
     
    What types of certifications are acceptable?
    An acceptable certification or accreditation program is one that establishes standards and guidelines for the delivery of quality and professional dance services as well as the development of ethic statements for dance professionals. An individual will take a series of classes with testing at the end to become a certified professional in a dance program. Normally to maintain certification yearly continuing education classes are required. A few examples of acceptable certifications are: ZUMBA" and BDC.

    Top of Page

     
     
    I have been asked by the facility that I instruct at to add them as an "additional insured" to my policy. What does this mean and how do I do that?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are a landlord or sponsor. By providing an entity additional insured status they now are entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You can add an entity as an additional insured under the certificate request section of the enrollment form. Please remember to provide their complete name, address and relationship to you. All requests must be in writing.

    Top of Page

     
    We are a newly formed school and we are not sure how many students we will have, how should I report my student count?
    You need to report the number of students you project to have within an annual term. You may add additional students at any time by using the dance supplemental form.

    Top of Page

     
    Is coverage under this policy extended to independent contractors (non-employees) working on behalf of the school?
    Independent contractors (non-employees) are not covered under this program. We do offer an insurance program specifically designed for independent contractors that directly supervise an individual or group engaged in dance activities. Within this coverage, the independent dance instructor can list your school or organization as an additional insured while instructing at your school or as a part of your operations. Coverage for independent instructors can be purchased online at www.fitnessinsurance-kk.com or by contacting us.

    Top of Page

     
     
    Is my school covered for a recital or performance that we are hosting that involves non-registered students/members?
    Coverage is included for recitals and performances you host that only include students/members of your school. To obtain coverage for an event that includes non-registered students/members, please contact us to obtain coverage under our sports tournament and event program.

    Top of Page

     
     
    Am I allowed to transport students to activities such as classes, recitals or performances?
    This insurance program does not provide coverage for the transportation of students. Should the transportation of students be necessary for your operation, we suggest that you consult a licensed insurance agent in your area to provide you with commercial automobile coverage for this type of exposure.
    Top of Page
     
     
     
    I have been asked by the facility/event where I will be working to add them as an additional insured to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are the landlord or sponsor. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may request an additional insured in the appropriate section of the enrollment form. Please remember to provide the complete name, address and relationship to you. Additional insured requests must be made in writing.
     
    Top of Page
     
    Does this policy provide coverage for the owner(s) of the studio and employees (including employed instructors)?
    Yes, this policy provides commercial general liability as well as professional liability and legal liability to participants for the studio and any employees of the studio while working on behalf of the studio.
     

    Top of Page

       
     
    Is coverage under this policy extended to independent contractors (non-employees) working on behalf of the studio?
    Independent contractors (non-employees) are covered only if the optional coverage available with this program is purchased. If this optional coverage is not purchased, as a studio owner, you need to require that all independent contractors (non-employees) working at your studio obtain commercial general liability and professional liability coverage naming your studio as an additional insured on their policy. For your protection, you should maintain updated copies of the instructor insurance certificates in your files at all times.

    Top of Page

       
     
    Does coverage extend to off-site studio operations?
    Coverage only extends to off-site operations if the optional coverage available in this program is purchased. Otherwise, coverage is limited to the premises address of the studio location.
     
    Top of Page
       
     
    I have been asked by my landlord or sponsor to add them as an "additional insured" to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.
     
       
     
    What types of fitness certifications are acceptable to obtain the premium discount?
    An acceptable certification or accreditation program is one that establishes standards and guidelines for the delivery of quality and professional fitness services as well as the development of ethic statements for fitness professionals. An individual will take a series of classes with testing at the end to become a certified professional in a fitness program. Normally to maintain certification yearly continuing education classes are required. A few examples of acceptable certifications are: AFAA, ACE, NAFTA, NASM, NESTA, ISSA, Cooper Institute, Yoga Alliance and Stott Pilates.

    Top of Page

       
     
    I have been asked by the facility that I instruct at to add them as an "additional insured" to my policy. What does this mean and how do I do that?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are a landlord or sponsor. By providing an entity additional insured status they now are entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You can add an entity as an additional insured under the certificate request section of the enrollment form. Please remember to provide their complete name, address and relationship to you. All requests must be in writing.

    Top of Page

       
     
    We are a newly formed school/club/gym and we are not sure how many students we will have, how should I report my student count?
    You need to report the number of students you project to have within an annual term. You may add additional students at any time by using the gymnastics and cheer supplemental form.

    Top of Page

       
     
    Is coverage under this policy extended to independent contractors (non-employees) working on behalf of the school/club/gym?
    Independent contractors (non-employees) are not covered under this program. We do offer an insurance program specifically designed for independent contractors that directly supervise an individual or group engaged in sport activities. Within this coverage, the independent contractor instructor can list your school or organization as an additional insured while instructing at your school or as a part of your operations. Coverage for independent instructors can be purchased online or by contacting us.

    Top of Page

       
     
    Is my school/club/gym covered for a meet or tournament that we are hosting that involves non-registered students/members?
    Coverage is included for meets or tournaments you host that only include students/members of your school, club or gym. To obtain coverage for an event that includes non-registered students/members, please contact us for coverage options available.

    Top of Page

       
     
    Am I allowed to transport students to activities such as meets, tournaments or events?
    This insurance program does not provide coverage for the transportation of students. Should the transportation of students be necessary for your operation, we suggest that you consult a licensed insurance agent in your area to provide you with commercial automobile coverage for this type of exposure.

    Top of Page

       
     
    Can I use a Tumble Trak at my gymnastics school/club?
    Yes. We provide coverage for the use of Tumble Traks and trampolines as a part of your gymnastics school/club teaching apparatus. We do not provide coverage for large inflatable structures, such as bounce houses, palace bouncer and slides. Amusement devices are excluded from coverage under this policy. An amusement device is defined as: The ownership, operation, maintenance or use of: any mechanical or non-mechanical ride, slide or water slide, any inflatable recreational device, any bungee operation or equipment, or dunk tank.

    Amusement devices do not include any video or computer games or any device that is specifically designed for the training or instruction of the activity for which you are enrolled.

    Top of Page

       
     
    I have been asked by my landlord or sponsor to add them as an "additional insured" to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.

    Top of Page

       
     
    I"m a new health club and I am not sure what my annual sales will be. How do I determine what premium to pay?
    Provide the estimated annual sales/revenue (before expenses) that you expect to generate from all activities and services; including but not limited to: memberships fees, individual class fees, instruction/personal training fees, locker rentals, pro shop/merchandise sales, etc (not including revenue from initiation/sign-up fees).

    Top of Page

       
     
    I have been asked by my landlord or sponsor to add them as an "additional insured" to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.

    Top of Page

       
     
    Does this policy provide coverage for the owner(s) of the health club and employees (including employed instructors)?
    Yes, this policy provides commercial general liability as well as professional liability and legal liability to participants for the health club and any employees of the facility while working on behalf of the health club.

    Top of Page

       
     
    Is coverage under this policy extended to independent contractors (non-employees) working on behalf of the health club?
    Independent contractors (non-employees) are covered only if the optional coverage available with this program is purchased. If this optional coverage is not purchased, as a health club owner, you need to require that all independent contractors (non-employees) working at your health club obtain commercial general liability and professional liability coverage naming your health club as an additional insured on their policy. For your protection, you should maintain updated copies of the instructor insurance certificates in your files at all times.

    Top of Page

       
     
    Does coverage extend to off-site club operations?
    Coverage only extends to off-site operations if the optional coverage available in this program is purchased. Otherwise, coverage is limited to the premises address of the club location.

    Top of Page

       
     
    What type of changes do I need to report to the company?
    A change in location or the addition of any new operations all need to be reported to the company as these types of changes could have an impact on your current coverage.

    Top of Page

       
     
    We are a newly formed school and we are not sure how many students we will have, how should I report my student count?
    You need to report the number of students you project to have within an annual term. You may add additional students at any time by using the martial arts supplemental form.

    Top of Page

       
     
    Do you provide coverage for mixed martial arts?
    Under this program we are not able to provide coverage for mixed martial activities such as ultimate fighting, muay thai or cage fighting; however, if your terminology for mixed martial arts means that you instruct a combination of styles that are eligible under this program (ie: karate, taekwondo and judo) then your school or organization would be eligible for coverage with this program.

    Top of Page

       
     
    If I have both contact and non-contact kickboxing at my school, which option do I choose?
    You would need to choose option 2.

    Top of Page

       
     
    Am I allowed to transport students to activities such as classes, tournaments or exhibitions?
    This insurance program does not provide coverage for the transportation of students. Should the transportation of students be necessary for your operation, we suggest that you consult a licensed insurance agent in your area to provide you with commercial automobile coverage for this type of exposure.

    Top of Page

       
     
    What is a minimum premium?
    A minimum premium is the least amount of premium you will be charged for your insurance coverage. For example, if the calculated premium for your school or organization is less than the minimum premium, the amount due will be the minimum premium. If the calculated premium for your school or organization exceeds the minimum, the total calculated premium is the minimum premium due.

    Top of Page

       
     
    I have been asked by my landlord or sponsor to add them as an "additional insured" to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.

    Top of Page

       
     
    When should we make our coverage effective?
    The effective date is the date you need your insurance to start. For many, this is the first day that your organization has to set up for the event. Coverage will be in effect for the time period of the event.

    Top of Page

       
     
    What is Host Liquor?
    This program provides coverage if the named insured conducts an event or activity where alcoholic beverages are served or furnished, with or without a charge, and is not required to obtain a license or permit to do so. If a liquor license or permit is required, claims resulting from serving or furnishing alcoholic beverages will be excluded unless Liquor Liability Coverage option is purchased.

    Top of Page

       
     
    I have been asked by the facility that I am using for the event to add them as an additional insured to my policy. What does this mean and how do I do that?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are a landlord or sponsor. By providing an entity additional insured status they now are entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You can add an entity as an additional insured under the certificate request section of the enrollment form. Please remember provide their complete name, address and relationship to you. All requests must be made in writing.

    Top of Page

       
     
    I have been asked by the facility that I instruct at to add them as an "additional insured" to my policy. What does this mean and how do I do that?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. Such possible entities are a landlord or sponsor. By providing an entity additional insured status they now are entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments. You can add an entity as an additional insured under the certificate request section of the enrollment form. Please remember to provide their complete name, address and relationship to you. All requests must be in writing.

    Top of Page

       
     
    I have been asked by my landlord or sponsor to add them as an "additional insured" to my policy. What does this mean?
    An additional insured is an entity which has an insurable interest for claims arising out of your negligence as the named insured. By providing an entity additional insured status, they are now entitled to defense and indemnity (if policy limits have not been exhausted) under your policy with no responsibility for premium payments.

    You may add an entity as an additional insured under the certificate request section of the enrollment form. Please make sure to check the box in the certificate request area noted "additional insured", and provide their entire name, address and relationship to you.

    Top of Page

       
     
    When should we make our coverage effective?
    The effective date is the date you need your insurance to start. For many, this is the first day that your organization has try outs or practices. If you are renewing coverage with us, use the expiration date of your coverage. Coverage will be in effect for one year.

    Top of Page

       
     
    Our organization has not had try outs and we are not sure how many participants we will have for each sport and age group, how should I report my number of participants?
    You will need to report the maximum number of participants for each age group and sport according to your projected rosters. You may add additional participants at any time by using the Amateur Sports Supplemental form.

    Top of Page

       
     
    If a participant plays several sports in the organization, do we charge for each sport?
    Yes, the rate is based on a per participant for each sport and age group.

    Top of Page

       
     
    If we need to request another certificate of insurance for a field/gym that we are using, how do we do this?
    A written request from the organization contact is required. There is a certificate request form that will be sent with your original coverage documents that can either be faxed or e-mailed. Please allow adequate time for processing.

    Top of Page

       
     
    Does this coverage follow the participants where ever they go to practice or play?
    Coverage will follow the reported participants as long as they are participating in covered, sponsored and/or supervised activities of the insured including tournaments hosted by other organizations. Coverage does not apply to the transportation of participants.

    Top of Page

       
     
    How do I determine who should be the named insured?
    The named insured is the organization hosting the tournament or event and who is to be protected by this coverage in the event of a lawsuit. The organization is typically required to sign the contract with the facility where the tournament/event is being held. If an entry fee is charged to participate in the tournament/event, the entry fee is paid to the organization as well.

    Top of Page

       
     
    You have four coverage options, what are the differences?
    Coverage options A and B provide commercial general liability, legal liability to participants and medical payments for participants. Coverage options C and D only provide commercial general liability coverage to spectators. Coverage for bodily injury liability and medical claims to participants are excluded.

    Top of Page

       
     
    If my event includes multiple sports how do know which sport classification to use according to your eligible operations?
    You will use the highest sport classification for all participants.

    Top of Page

       
     
    Can I combine coverage options?
    No. You must select one coverage option.

    Top of Page

       
     
    I am not sure how many participants or spectators will attend my tournament or event, what do I report?
    If this tournament/event is held annually, base your participant or spectator count on the prior year"s total numbers. If this is a new tournament/event, please use the maximum number of participants or spectators that your tournament/event can accommodate.

    Top of Page

       
     
    If I have multiple events and/or multiple tournaments during the same time period, do I need to complete another enrollment form?
    Yes. This program provides coverage for a single tournament or event.

    Top of Page

       
     
    What happens if I need to cancel or re-schedule my tournament or event?
    Cancellations or changes must be reported prior to the scheduled start date of your tournament or event, and confirmed in writing for a refund or credit to be considered.

    Top of Page

       
     
    Why do you require an event brochure/flyer to bind coverage?
    This is a requirement of the carrier to be able to bind coverage. If your tournament/event does not have a brochure/flyer, a written statement providing detailed information on the activities being held during your tournament/event must be submitted with the completed enrollment form and premium payment.

    Top of Page

       
     
    When should I make my coverage effective?
    The effective date is the date you need your insurance to start. For many, this is the first day of the camp or when you begin setting up. If you are renewing coverage, use the expiration date of your coverage.

    Top of Page

       
     
    How do I calculate the premium? What is a minimum premium?
    Premium is based on the actual or maximum number of campers expected times a rate. A minimum premium is the amount you must pay if your calculated premium is less than the minimum premium for the option you choose.

    Example: A two-day camp that needs $1,000,000 in coverage for 50 campers:
    Step 1: Choose Option A
    Step 2: Take the daily session rate for Option A, which is $1.33 x 50 x 2 for a premium calculation of $133.
    Step 3: Since the premium calculation is below the $240 minimum premium for Option A, the total premium due for this camp is $240.

    Top of Page

       
     
    What do I do if I add a camp or clinic after I submit my enrollment?
    At the time of enrollment, please provide us a list of all your known camps. Use the maximum amount of campers that your camp can accommodate to calculate the premium due. TBD numbers will not be accepted. You can always submit an audit at the end of your camp if your numbers do not match what you had reported.

    Top of Page

       
     
    What do I do if I add a camp after I submit my enrollment?
    To provide coverage for a new camp not previously reported, you must inform us in writing of the new dates by completing a youth camp supplemental request form prior to the start date of the camp along with any additional premium due. Camps not reported to us prior to occurring will not be covered.

    Top of Page

       
     
    What happens if I need to cancel a camp?
    Cancellations must be reported prior to the scheduled start date or the first day of the camp session, and confirmed in writing for a refund or credit to be considered. Refunds may be subject to a cancellation penalty of $120 for Option A or $180 for Option B.

    Top of Page

       
     
    How do I report cancellations, changes or any additional camps after hours or on a weekend?
    Since any changes to your coverage need to be reported prior to the scheduled start date or the first day of camp and be submitted in writing, please either fax or e-mail us the necessary change as soon as you can. If you do not have access to fax or e-mail, please leave us a voicemail message and follow up with written confirmation as quickly as possible.

    Top of Page

       
     
    Do I need to complete an audit at the end of my camp?
    Your coverage may be subject to an audit. Audit forms will be sent with your proof of coverage certificate if we will be auditing your camp(s). A completed audit form with a roster of the campers" names is required within 30 days of the end of the reported camp session.

    Top of Page

       
     
    Is abuse and molestation coverage available?
    Yes, we are able to provide coverage upon receipt of a completed questionnaire and approval from the carrier. The coverage reimburses you for up to $100,000 per claim and $100,000 in the aggregate for defense costs resulting from claims arising out of abuse, molestation, harassment or sexual conduct. The premium for coverage, if approved, is $500. Please contact us for the questionnaire.

    Top of Page

       
     
    When should I make my coverage effective?
    The effective date is the date you need your insurance to start. For many, this is the first day of the camp/clinic or when you begin setting up. If you are renewing coverage with us, use the expiration date of your coverage.

    Top of Page

       
     
    How do I calculate the premium? What is a minimum premium?
    Premium is based on the actual or maximum number of campers expected times a rate. A minimum premium is the amount you must pay if your calculated premium is less than the minimum premium for the option you choose.

    Example: A two-day camp that needs $1,000,000 in coverage for 50 campers:
    Step 1: Choose Option A
    Step 2: Take the daily session rate for Option A, which is $1.33 x 50 x 2 for a premium calculation of $133.
    Step 3: Since the premium calculation is below the $240 minimum premium for Option A, the total premium due for this camp is $240.

    Top of Page

       
     
    What if I have multiple camps or clinics scheduled and I am not sure how many participants will attend these camps or clinics? What do I report?
    At the time of enrollment, please provide us a list of all your known camps or clinics. Use the maximum amount of campers that your camp/clinic can accommodate to calculate the premium due. TBD numbers will not be accepted. You can always submit an audit at the end of your camp if your numbers do not match what you had reported.

    Top of Page

       
     
    What do I do if I add a camp or clinic after I submit my enrollment?
    To provide coverage for a new camp/clinic not previously reported, you must inform us in writing of the new dates by completing a youth camp/clinic supplemental request form prior to the start date of the camp/clinic along with any additional premium due. Camps or clinics not reported to us prior to occurring will not be covered.

    Top of Page

       
     
    What happens if I need to cancel a camp or clinic?
    Cancellations must be reported prior to the scheduled start date or the first day of the camp/clinic session, and confirmed in writing for a refund or credit to be considered. Refunds may be subject to a cancellation penalty of $120 for Option A or $180 for Option B.

    Top of Page

       
     
    How do I report cancellations, changes or any additional camps after hours or on a weekend?
    Since any changes to your coverage need to be reported prior to the scheduled start date or the first day of camp and be submitted in writing, please either fax or e-mail us the necessary change as soon as you can. If you do not have access to fax or e-mail, please leave us a voicemail message and follow up with written confirmation as quickly as possible.

    Top of Page

       
     
    Do I need to complete an audit at the end of my camp?
    Your coverage may be subject to an audit. Audit forms will be sent with your proof of coverage certificate if we will be auditing your camps or clinics. A completed audit form with a roster of the camper"s names is required within 30 days of the end of the reported camp/clinic session.

    Top of Page

       
     
    Is Abuse and Molestation coverage available?
    Yes, we are able to provide coverage upon receipt of a completed questionnaire and approval from the carrier that reimburses you for up to $100,000 per claim and $100,000 in the aggregate for defense costs resulting from claims arising out of abuse, molestation, harassment or sexual conduct. The premium for coverage, if approved, is $500. Please contact us for the questionnaire.

    Top of Page

       
     
    What if I have multiple camps scheduled and I am not sure how many participants will attend these camps? What do I report?
    At the time of enrollment, please provide us a list of all your known camps. Use the maximum amount of campers that your camp can accommodate to calculate the premium due. TBD numbers will not be accepted. You can always submit an audit at the end of your camp if your numbers do not match what you had reported.

    Top of Page